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According to recent project management statistics, poor communication costs organizations with at least 100,000 employees more than $62 million per year.
Project management features, file version control, team-wide announcements, and other features in team collaboration platforms like Atlassian’s Confluence help increase internal communication.
Here, we examine Confluence’s cost, features, and user feedback to see if it’s the right collaboration software for your organization.
What is Confluence?
Confluence is a cloud-based team collaboration tool that has over 60,000 users around the world.
Trello, Bitbucket, and JIRA, the software business behind Trello, was founded in 2004. HubSpot, The New York Times, Morningstar, LinkedIn, and Audi are among the company’s current top clients.
Companies in the IT, finance, healthcare and retail industries make up most of Confluence’s users. Confluence is a handy tool for firms with a significant remote workforce, as studies on remote work benefits suggest that about 80% of employees work from home at least one day per week.
Confluence is a popular content management system (CMS) used by businesses and organizations to create and share content. Pricing for Confluence can be tricky, so we’ve created this Confluence pricing calculator to help.
The first thing you need to know is that there are two types of Confluence pricing: server licenses and users. Server licenses are required for each machine running Confluence, and they bill users based on the number of people who need access to the CMS.
The next thing you’ll need to know is the price per server license and user. You can find both prices on our pricing page. Once you have these numbers, you can use the calculator below to determine your total cost.
Confluence is a wiki tool that allows teams and project managers to communicate in a centralized and agile manner. Users can evaluate project requirements, collaborate, change pertinent files, and provide real-time feedback using Confluence’s top features.
What is Confluence Pricing Features?
They build the Confluence interface on “pages” that are blank or template-based, with each page representing a project or a minor task.
They can allocate pages to a group or a person, making them public or private. Users can alter these pages by adding “macros,” which allow them to add functionality and features.
Popular macros are file attachments, blog entries, page name labels, and project progress updates. Depending on their sharing, collaboration, and other preferences, each user can choose which macros to add to their dashboard.
Confluence offers a variety of best-practice templates and blank, fully configurable virtual pages to aid in creating a consistent project management workflow.
The following are examples of typical template applications:
Management of the recruitment process
- Onboarding new employees
- IT support group.
- Human Resources (HR)
- Strategies for marketing
- Timelines for blogging
- development of a product.
Confluence’s template library also includes pages designed expressly for remote teams, such as
- A template for setting up a virtual office
- A template for managing remote meetings
- Calendar template for projects.
- A template for meeting notes
- A template for group brainstorming
- Templates for 90-day tasks and goals
- Template for remote project management
Confluence is more of a team communication tool than a project management tool. However, it provides some essential project management tools.
Project management features in Confluence include:
- Task/project assignment for team members
- Set deadlines for tasks.
- Checklists and actions
- Roadmaps for projects
- Project milestones and objectives
- A summary of projects
- Updates on the project
- To prioritize work, use page trees.
As of this writing, Confluence only provides for internal collaboration and project management, while external collaboration tools are in the works.
Confluence allows team members to leave comments on pages, individual tasks, and uploaded files to boost collaboration.
On a company-wide announcement page, users can tag one another and provide comments. Confluence also offers a comprehensive audit log that is saved in the cloud. Users can better comprehend updates they’ve missed or why they’ve reached a snag this way.
While Confluence does not have a native chat messaging facility, it works seamlessly with Atlassian’s HipChat chat service.
Sharing of files
Confluence accepts various file types, including documents, audio, and video.
In addition, Confluence features macros that allow users to drag and drop content onto a page or template. The Confluence server saves the files that are uploaded.
The following file types are supported for content management:
- JPEG and JPG are two types of image files.
- Excel spreadsheets in Adobe PDF format
- Presentations on PowerPoint
- QuickTime (Adobe)
- Adobe Flash
- HTML webpages
- MP3 and MP4
- AVI MPEG
Editing files in real-time
Through an on-page feedback loop, Confluence allows teams and departments to change files in real-time.
Users can line-by-line edit any file submitted to a specific page, use a sophisticated text editor, pin comments anywhere on uploaded photos, and provide feedback on presentations.
Anyone can post comments and suggestions on uploaded files, and such remarks can be tagged with specific individuals.
Comments can be “liked,” edited or marked as “resolved” by users.
All comments and revisions are instantaneously updated and kept in the cloud, ensuring that everyone on the team is aware of the changes. Previous versions of files are automatically stored.
Integrations of software
Because Confluence is one of several Atlassian products, it works in tandem with its project management software, such as Trello and JIRA.
It also works with the Atlassian marketplace’s renowned team communication and collaboration solutions. Among these apps are:
- G Suite by Microsoft Office 365
- Slack and alternatives to Slack
- Microsoft Teams is a collaboration tool developed by Microsoft.
- Google Drive is a cloud-based storage service.
- Security and Privacy
Admin access to Confluence
The Atlassian Trust Management System is used to administer Confluence security features.
- Data encryption with TLS and PFS
- Data center compliance with PCI DSS and SOC2
- Reports on testing are accessible.
- Two-step authentication with a single sign-on
- JIRA service desk for disaster recovery
- An on-premise Confluence server is an option.
- Confluence also offers a high level of user access control and these security features.
Administrators of Confluence can:
- Page permissions are under your control.
- Allow anonymous users to take part.
- Users can be removed, added, or restricted.
- Control who has access to edit and comment.
Pros and Cons of Confluence
The most frequently mentioned Confluence benefits in user feedback are the tool’s capacity to reduce internal miscommunication and shorten project schedules.
The most commonly mentioned downsides are challenges with user experience and limits in configuring email notification choices.
Other advantages and disadvantages include:
- The user interface is highly customizable.
- Page template library with a lot of options
- Customer service and assistance that is responsive
- For assistance, there is an online knowledge base.
- Editing and commenting in real-time.
- Works with a wide range of file and media formats.
- There is a free plan, and some reasonably priced paid choices.
- Not in compliance with HITECH and HIPAA.
- The navigation isn’t user-friendly.
- The page takes a long time to load.
- Data transfer problems are a common occurrence.
- Managing user rights is rather complicated.
Jira and Confluence Pricing
Agile software development teams mostly use Jira as project management and issue tracking tool. You may use it to schedule sprints, define user stories, prioritize your backlog, etc.
Jira is suitable for large-scale, sophisticated software development projects. It’s a tool with many features and a lot of customization choices.
Jira may be too over-engineered for the demands of more minor, non-technical teams. A more straightforward, user-friendly project management solution like Trello might be better.
Jira and Confluence are two of Atlassian’s most popular products, used by companies of various sizes worldwide.
They’re both excellent collaboration tools with some overlap, but there are some minor variations.
Confluence is a full-fledged project management and collaboration tool that stores and organizes all your information assets surrounding the project — everything from meeting notes and project documentation to strategy and design documents, troubleshooting guides, HR policy documents, etc.
Jira is essentially a bug and issues tracking tool that allows you to manage and track issues throughout your project’s development lifecycle.
In contrast, Jira is essentially a bug and issue tracking tool that will enable you to manage and track issues throughout your project.
Confluence pricing is an interesting and underutilized strategy that can increase profits. By using confluence pricing, businesses can find the perfect price point for their products and services, which will lead to more sales and a higher return on investment.
As with any business strategy, it is important to do your research and test different approaches to find what works best for your company. So if you’re looking for a way to increase your profits, give confluence pricing a try!
- saaslist.com– Confluence pricing plans
- Softwareadvice.com– Confluence profile
- Differencebetween.net – Difference between Jira and confluence
- Atlassian.com- Confluence pricing